Virtual Data Room Market Size, Share & Trends Analysis Report By Component, By Deployment Type, By Enterprise Size, By Business Function, By Vertical, By Region, And Segment Forecasts, 2020 - 2027

Report Overview

The global virtual data room market size was valued at USD 1.49 billion in 2019 and is expected to grow at a compound annual growth rate (CAGR) of 14.7% from 2020 to 2027. The market is majorly driven by the rapid surge in demand for highly secured solutions for exchanging confidential documents and information among businesses and legal agencies. Moreover, the Virtual Data Room (VDR) delivers a safe platform to enterprises, which helps them to store and send their clients' sensitive information such as deal negotiations, contracts, and biding information anywhere. The VDR platform is widely preferred across many businesses owing to its numerous benefits, such as document storage, real-time document transfers, and providing integration features with multiple databases simultaneously.

Medical equipment and clinical research companies often need volunteers to participate in biomedical trials, and, thus, are accountable for keeping safe classified medical information about their patients. Therefore, it needs a robust and secured platform that helps these companies to take complete control of this sensitive information. Subsequently, it is expected to boost the growth of the virtual data room market over the forecast period. Additionally, in a bid to make multiple licensing deals between different companies, the demand for virtual data room solution is estimated to gain huge traction from 2020 to 2027 to share patented discoveries documents by the patent owners to their potential partners separately and securely.

The demand for VDR tools is gaining popularity across several legal agencies and government organizations. These tools help these firms keep and transfer multiple clients’ confidential information and files in an organized and private way to another location. Besides, the VDR solution helps various legal clients, including legal advisors, general secretariats, and others, to manage each phase of insolvency procedures such as bankruptcy, composition with creditors, compulsory administrative liquidation, and receivership. Therefore, it is expected to witness significant demand growth over the next seven years.

Nowadays, the oil and gas industry is inclining toward consolidations, requiring stringent due diligence operations. Also, the oil and gas projects contain a massive amount of seismic data, and well logs need to transfer safely during the consolidation processes. Resultantly, it is expected to fuel the market growth from 2020 to 2027. Furthermore, with an adverse impact of the COVID-19 pandemic, the mergers and acquisitions activities have been witnessed a considerable drop across the globe. In turn, this is anticipated to slow down the adoption of virtual data room software.

Component Insights

The solution segment accounted for more than 70% of the global revenue share in 2019. This is attributable to rapidly accelerating demand for VDR software across various applications, including mergers and acquisitions, financial audits, in/ out-licensing, fundraising/ IPOs, and bid management, among others. Other applications such as audit and compliance, restructuring and bankruptcy, and clinical trials have raised a substantial demand for a highly secured and organized solution across the globe. This, in turn, helped the solution segment to capture a notable revenue size in 2019.

With a significant focus on developing advanced VDR solutions, key market players such as Intralinks, Inc.; Ansarada Pty Ltd; Datasite; and Firmex are aggressively aiming at providing Artificial Intelligence-powered (AI-Powered) solutions. This AI-powered virtual data room solution facilitates clients to access real-time based insights on the bidder’s behaviors and their target areas. Also, AI-power solutions reduce clients’ time consumption in sorting documents and deal with reporting by making it automated. Consequently, it is expected to shore up the AI-powered segment at a CAGR of nearly 20% from 2020 to 2027.

Deployment Type Insights

The cloud-based segment held a market share exceeding 65% of the global revenue share in 2019. This is attributed to the considerable focus of key market players to offer cloud-based VDR solutions across the globe. The key benefit of cloud-based solutions is the ease of its accessibility from anywhere in the world. Additionally, the affordable cost and ease of deployment made the cloud-based VDR solution more prevalent among enterprises. As a result, it is estimated to gain significant growth over the forecast period.

Small and Medium Enterprises (SMEs) prefer cloud-based solutions owing to the low cost-benefits over on-premise solutions. This factor is projected to fuel market growth in the forthcoming years. Also, facilities such as 24X7 support and maintenance services by the cloud service providers ensure minimum downtime of the services. This is further anticipated to elevate the segment growth during the forecast period. Moreover, to get complete control over their confidential documents and minimize the cyber threat concerns, the demand for on-premise solutions is expected to augment globally.

Enterprise Size Insights

The large enterprise segment attained a market share of over 70% in 2019. This is attributable to the high adoption of virtual data room software among large investment firms, banks, healthcare organizations, and legal agencies. The usage of these solutions has been helping these firms to securely store and transfer legal and private documents to their clients and partners. Additionally, the rising need to exchange highly secret files among board directors and higher authorities is estimated to accelerate the demand for virtual data room solutions over the coming seven years.

With the large number of employees on-board and a huge customer base, large enterprises generate a substantial chunk of data. Subsequently, to store and relocate the exclusive information safely, large enterprises are progressively implementing secured solutions. As a result, it is expected to propel the large enterprise segment growth. Furthermore, the robust demand for cloud-based VDR solutions among SMEs to manage their legal and confidential documents is further anticipated to witness the remarkable growth of the segment.

Business Function Insights

The finance segment held a leading market share of approximately 40% in 2019. This is attributable to the enormous adoption of VDR tools across several businesses' finance domains for several financial related applications. The platform helps these businesses in exchanging confidential documents during mergers and acquisitions, equity sell/ purchase, managing Non-performing Loans (NPL), and bankruptcy and restructuring, among others. For instance, several key investment banking firms like J.P. Morgan, Credit Suisse, Goldman Sachs, Deutsche Bank, and Barclays are actively using the VDR platform across their organizations to share critical financial files such as securities/bonds.

With the rapidly changing data norms, many organizations are aggressively implementing secured solutions, which help these companies to adhere to be prepared for the new set of norms. Therefore, it is estimated to boost the adoption of VDR tools for legal domains over the forecast period. Moreover, several legal agencies have a large volume of sensitive electronic information related to multiple clients. Therefore, they need a robust solution to keep this information in an organized and secure manner and thereby support the legal segment growth over the forecast period.

Vertical Insights

The banking, financial services, and insurance (BFSI) segment accounted for a market share of over 20% in 2019. This is attributable to a rapidly rising adoption of virtual data room platform across various investment banking firms and other financial organizations. The platform assists these organizations in simplifying the deal processes effectively during mergers and acquisitions activities. These agencies also use VDR tools during several essential processes, including raising capitals, strategic partnerships, rights issues, and mergers and acquisitions.

Corporate offices have been observed a massive demand for VDR solutions due to building a safe repository of their confidential documents and information. The VDR platform provides a centralized board portal that supports higher authorities in the organizations to share meeting agenda, documents, and other files securely from anywhere on a real-time basis. Moreover, the adoption of virtual data room solutions across real-estate vertical is estimated to grow at a notable CAGR, i.e., 13.8% from 2020 to 2027. The high growth is attributed to the swift surge in demand for VDR tools for applications such as portfolio management, raising capital, branding, and divesting assets, among others.

Regional Insights

North America accounted for a revenue share of exceeding 35% in 2019. The significant share is attributed to the significant investments made by the key market players, including Datasite; EthosData; Citrix Systems, Inc.; and Intralinks Holdings, Inc. The presence of the massive number of large enterprises and legal and government agencies raised the regional demand. Additionally, rapidly increasing cybersecurity threats across enterprises in the region are expected to push market growth.

Asia Pacific is estimated to witness the highest CAGR from 2020 to 2027. A significantly increasing number of startups and merger and acquisition activities across key emerging countries such as India and China raise the need for safe solutions to transfer crucial documents across organizations. The growth of the real-estate sector across several Asia Pacific countries like India, Japan, China, and Singapore is skyrocketing. Therefore, it is expected to augment the VDR solutions' growth in the sector for safe document sharing during the purchase or sale of properties.

Key Companies & Market Share Insights

The market is fragmented in nature with the presence of several key players offering virtual data room solutions. Key market players are strategically focusing on new product innovation to increase their overall product portfolios. For instance, in June 2020, Datasite, a SaaS-based VDR solution provider, introduced an AI-powered to simply the mergers and acquisition deals by providing smart structuring and organized data. Moreover, to expand their regional presence and customer base, leading players are aggressively targeting mergers and acquisitions. For instance, in August 2020, Thedocyard, an Australia-based SaaS VDR provider merged with Ansarada, an Australian-based VDR provider. This merger activity helped Ansarada build a USD 125 million company. It also helps to enhance their overall customer base and geographical presence. Some of the prominent players in the virtual data room market include:

• iDeals Solutions Group

• DealRoom Inc.

• Intralinks Holdings, Inc.

• SecureDocs, Inc.

• Datasite (Formally known as Merrill Corp.)

• FirmRoom

• Imprima

• FORDATA sp. z o.o.

• Citrix Systems, Inc.

• CapLinked 

• EthosData 

• Ansarada Pty Ltd.

• Firmex Inc

• Brainloop AG

• Onehub Inc.

• ShareVault (Pandesa Corporation)

• SmartRoom (BMC Group)

• Multipartner S.p.A.

• Uniscon GmbH 

• Aversure AB

• Ruby Datum

Virtual Data Room Market Report Scope

Segments Covered in the Report

This report forecasts revenue growth at the global, regional, and country levels and provides an analysis of the latest industry trends in each of the sub-segments from 2020 to 2027. For this study, Grand View Research has segmented the global virtual data room market report based on component, deployment type, enterprise size, vertical, business function, and region:

• Component Outlook (Revenue, USD Million, 2016 - 2027)

  • Solution

    • AI-Powered

    • Non-AI-Powered

  • Services

    • Consulting

    • Implementation & Integration

    • Training and Support & Maintenance

• Deployment Type Outlook (Revenue, USD Million, 2016 - 2027)

  • Cloud-based

  • On-premise

• Enterprise Size Outlook (Revenue, USD Million, 2016 - 2027)

  • Large Enterprises

  • SMEs

• Business Function Outlook (Revenue, USD Million, 2016 - 2027)

  • Marketing and Sales

  • Legal and Compliance

  • Finance

  • Workforce Management

• Vertical Outlook (Revenue, USD Million, 2016 - 2027)

  • BFSI

  • Corporates

  • Healthcare & Life Sciences

  • Government & Legal and Compliance Agencies

  • Real Estate

  • Industrial

  • Energy & Utility

  • Others

• Regional Outlook (Revenue, USD Million, 2016 - 2027)

  • North America

    • The U.S.

    • Canada

  • Europe

    • The U.K.

    • Germany

    • France

    • Italy

  • Asia Pacific

    • China

    • India

    • Japan

    • South Korea

  • Latin America

    • Brazil

    • Mexico

  • Middle East & Africa (MEA)